City Council Preview – What’s on the Agenda for the November 22 Meeting?

This month at city council will end by revisiting some greatest hits from November’s Committee of the Whole meeting. Get ready to hear some more about the effort to approve electronic ballot marking and the approval of temporary trailer parking exemptions, and if that’s not enough then there’s a long list of new council appointments to local boards and committees to get through.

NOTE #1: Delegates will be able to appear at this meeting via telephone or video, but you do have to register with the clerks office before 10 am on November 19. You can also submit written delegations and correspondences for agenda items.

NOTE #2: The meeting will be closed to the public, though it will be live-streamed on the City of Guelph’s website here.

CLOSED MEETING:

November 2021 Public Appointments to Advisory Committees of Council and Local Boards – Before coming out for final approval in open session, council must review the appointees in-camera.

Bargaining Mandate Report Canadian Union of Public Employees Local 241 and 97 – Because this is a matter involving employee negotiations and labour relations, it must be discussed in-camera.

November 2021 Public Appointments to Advisory Committees of Council and Local Boards – It’s going to be quite the long list of new appointments to local boards and advisory committees including four each to the Community Grant Allocation Panel, and the Natural Heritage Advisory Committee; three each for the the Planning Advisory Committee, the Public Art Advisory Committee, and the Transit Advisory Committee; two each for Board of Trustees of The Elliott, Heritage Guelph, the Water Conservation and Efficiency Public Advisory Committee, and the Waste Resource Innovation Centre Public Liaison Committee; and one each for the Art Gallery of Guelph Board of Directors, the Committee of Adjustment, the Community Grant Allocation Panel, the Guelph Museums Advisory Committee, the Guelph Sports Hall of Fame Board of Directors, and the Municipal Property and Building Commemorative Naming Committee. The appointments are for terms of various lengths.

Bylaw Regulations Regarding the Parking of Trailers – There have been no posted changes to the recommendation from the Committee of the Whole, but at least one person has signed up to delegate for this meeting. To recap, City staff were looking to generate a new bylaw regarding the temporary parking of trailers in driveways, but public feedback didn’t seem to lend any consensus. Committee of the Whole voted to direct staff to create an exemption process and return a report to council outlining a proposed amendment to the Zoning Bylaw for trailer parking regulations.

Remote Accessible Vote by Mail as a Voting Method for the 2022 Municipal Election – At Committee of the Whole, a robust debate led to an entirely new recommendation to staff that was eventually deferred to the regular council meeting for further debate and refinement.

Among the issues is that the clerks office did not have any information about the types of testing they would need for an electronic ballot marking system, or where they would get that expertise. There was also some concern about creating a trap door in case the system didn’t work in time for the May 1 deadline to implement an election strategy.

This is the recommendation referred from Committee of the Whole, and this council agenda does technically file it under the consent agenda, so unless someone or someones want to delegate on the matter, council will have to pull the recommendation for further tinkering.

Subject to all required testing meeting the satisfaction of the City Clerk, that Remote Accessible Vote by Mail (RAVBM) be approved as a one-time pilot project alternative voting method for the 2022 municipal election. And that staff provide a report prior to the 2026 municipal election finalization schedule that has engaged with users of this method and other relevant information gained from implementing this method be brought back to the City of Guelph Accessibility Committee for review and comment before this information is shared with City Council for further consideration. And that $40,000 be transferred from the unused Mayor and Council 2021 conference and event funding account to help fund this initiative.

That the City also continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election.

Consent Agenda items from the Committee of the Whole meeting on November 1. (Items can be pulled by a councillor seeking additional information, otherwise all items will be voted on as a slate without further debate.)

  • Internal Audit Work Plan 2022-2024
  • Use of Corporate Resources During an Election Policy Update
  • Dixon’s Distilled Spirits: By the Glass Manufacturer’s Limited Liquor Sales Licence Application
  • Guelph Farmers’ Market: 10C Negotiation Update

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