Committee of the Whole Preview – What’s on the Agenda for the February 6 Meeting?

The Committee-of-the-Whole meeting moves back to its usual first Monday time slot with three different issues coming before the horseshoe covering the areas of park planning, fuel use, and outstanding motions.

COW-PS-2017.1 Ellis Creek Park: Conceptual Master Plan – If you don’t know where Ellis Creek Park is, that’s okay. It may be tough to find unless you’re in the area, but it’s way out in the west end on the northside of Westra Dr on the old Mitchell Farm property. The 2016 and 2017 capital budgets approved the allocation of $400,000 to the conceptual planning, design and construction of a new park. Staff completed the consultation process last fall with community engagement, workshops and the gathering of feedback online, and now they’re getting ready to solidify those notes into a splendid new half-acre park. There are presently two park master plan concepts that each include playground equipment, gathering spaces, pathways and landscaping, and construction drawings and tendering should likely come forward sometime in the spring. When will actual construction begin? That depends on when the master plan is approved, when a construction crew hired, and if weather and site conditions are adequate.

COW-AUD-2017.1 Outstanding Motions of the Audit Committee – As happens from time to time, there are outstanding motions passed in the Audit Committee that needed to reckoned with. Any items marked “Completed” will be taken off the list, while anything labelled as “In Progress” or “On Hold” will remain listed. So what’s “Completed” now? Detailed monthly overtime reports provided to general managers and the executive team, and best practices for the internal auditor to report back on outstanding recommendations.

COW-AUD-2017.2 Fuel Security and Systems Audit Report – The City’s fuel needs, with the exception of Fire and EMS, are handled by Fleet Services under the Public Services file. The point of the audit is to assess the adequacy of processes and controls of fuels usage, review monitoring activities, investigate unusual transactions, and assess the compliance of tank storage and monitoring with environmental legislation. The key recommendations include tightening the process to make sure fuel transactions are recorded on-time and accurate for fuel, work order and financial management systems; regular monitoring of the fuel consumption of city vehicles to identify trends and issues; and, continued efforts to make sure fuel tanks meet environmental compliance.

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